In order to work or volunteer with children, certain people are required to obtain clearances.
Child Abuse History Clearance (CY113)
The cost of child abuse history clearances increased from $8 to $13 effective July 1, 2018. The legislative passage of Act 40 included the increase to assist in covering actual costs for processing child abuse clearances after the previously amended Child Protective Services Law (CPSL) expanded who is required to receive child abuse clearances and instituted a five-year renewal cycle. Child abuse clearance fees for volunteers will continue to be waived one time within a five-year period.
The Pennsylvania Child Abuse History clearance can be submitted and paid for online through the Child Welfare Information Solution (CWIS) self-service portal.Submitting an application online allows individual applicants to receive their results through an automated system that will notify them once their results have been processed. Applicants will be able to view and print their results online.
The self-service portal also provides organizations the ability to create business accounts to prepay for child abuse clearances and have online access to the results. Organizations who want to set up business accounts must first register for a Business Partner User account using the “Organization Account Access” link on the Child Welfare Portal. Organization accounts will allow businesses and organizations to purchase child abuse history clearance payment codes and distribute those codes to applicants. When an applicant uses a code given to them by an organization, the organization will have access to the applicant’s child abuse history clearance results once those results are processed.
Paper submissions of the Pennsylvania Child Abuse History Clearance application will still be accepted for anyone who may not have access to the internet. Please note, results will be received more quickly if applied for electronically through the self-service portal. Submit paper applications to:
ChildLine and Abuse Registry
Pennsylvania Department of Human Services
PO Box 8170
Harrisburg, PA 17105-8170
Once the application is received in the ChildLine and Abuse Registry’s Verification Unit, the results of the Pennsylvania Child Abuse History Clearance will be mailed to the applicant’s address that was noted on the application within 14 days from the date that the application is received in the ChildLine Verification Unit.
An applicant can request that a Pennsylvania Child Abuse History Clearance be mailed to an organization by completing a Consent Release of Information Authorization Form. Both the applicant and organization must sign the form and the form must be attached to a paper Child Abuse History Clearance application submitted via mail in order for the results to be released to the organization. Older versions of the Consent Release Form without a signature line for the organization will not be accepted and the certification result will be returned directly to the applicant, not the organization.
NOTE: Results cannot be sent to someone other than the applicant if applying for a Child Abuse History Clearance electronically via the online link above. If an organization pays the application fee, they will have the ability to access an applicant’s results online if they set up a business account and provide the pre-paid code to the applicant.
CY 999 -Consent/Release of Information Authorization Form
For questions related to the Pennsylvania Child Abuse History Clearance, please contact the ChildLine Verification Unit at 717-783-6211 or toll free at 1-877-371-5422.
Pennsylvania State Police Criminal Record Checks for Employment (SPA-164) or Volunteers (SPA-164A)
There are two methods of requesting a Pennsylvania Criminal record.
If you have questions about the Pennsylvania State Police Request for Criminal Record Checks form for employment (SP4 164) or to volunteer (SP4-164A), please call: (717) 783-9973 or toll free 1-888-783-7972.
Federal Bureau of Investigation (FBI) Fingerprinting
The Commonwealth transitioned to a new vendor for digital fingerprinting, IDEMIA (also referred to as IdentoGo or MorphoTrust) Effective November 28, 2017, you can register with IDEMIA, and be fingerprinted at an IdentoGO site. The fingerprint-based background check is a multi-step process. For general questions about FBI clearances, please contact the FBI Background Check Unit at 717-783-6211 or 1-877-371-5422. For IDEMIA registration, processing, or billing questions, please contact IDEMIA/IdentoGo at 1-844-321-2101.
Minors requiring FBI Digital Fingerprinting
If a minor applicant does not have acceptable identification at the time of the fingerprinting appointment they must present:
Service codes are a required field for all pre-enrollments. Below are the service codes available for applicants applying under the Department of Human Services:
The Service Code form includes additional information for the enrollment and fingerprinting process.
|Service Code||Applicant Type||Description||Department|
|1KG6ZJ||DHS Volunteer||An individual applying for or holding an unpaid position as a volunteer with a child-care service, a school or a program, activity or service, as a person responsible for the child's welfare or having direct volunteer contact with children.||Department of Human Services|
|1KG71B||Foster Parent||An individual responsible for providing foster family care to children placed by a Family Foster Care Agency.||Department of Human Services|
|1KG72V||Prospective Adoptive Parent||An individual who is engaged in the process of becoming an adoptive parent by establishing a legal relationship of parent and child when not related by birth.||Department of Human Services|
|1KG738||Child Care Services/Program Employee or Contractor||Any employee or contractor of a child care service or program, including but not limited to a child care center or home, residential facility or center, behavioral health service, substance use service, early intervention service, or child care service offered by a school.||Department of Human Services|
|1KG74S||Family Child Care Home Provider||A residence where child care is provided at any time to no less than four children and no more than six children who are not relatives of the caregiver.||Department of Human Services|
|1KG756||Employee >=14 Years Contact w/ Children||An employee age 14 or older who would not fall under the child care services/program employee or contractor definition, and who has care, supervision, guidance or control of children or routine interaction with children.||Department of Human Services|
|1KG76Q||Individual >=18 Years in Foster Home||An individual 18 years of age or older who resides in the home of a foster parent for at least 30 days in a calendar year||Department of Human Services|
|1KG774||Individual >=18 Years in Prospective Adoptive Home||An individual 18 years of age or older who resides in the home of a prospective adoptive parent for at least 30 days in a calendar year.||Department of Human Services|
|1KG78K||Individual >=18 Years in Licensed Child Care Home||An individual age 18 years of age or older who resides in the home of a licensed child care home for at least 30 days in a calendar year, in which child care is provided at any one time to four, five or six children unrelated to the operator.||Department of Human Services|
|1KG8TG||Individual >=18 Years in Family Living, Community, or Host Home||An individual age 18 years of age or older who resides for at least 30 days in a calendar year in the following homes: |
• Family living: the private home of an individual or family in which residential care is provided to one or two individuals with an intellectual disability.
• Community home for individuals with an intellectual disability.
• Host home for children with intellectual disabilities receiving supervised independent living services.
|Department of Human Services|
Department of Education
The Pennsylvania Department of Education also utilizes IDEMIA to process fingerprint based FBI criminal background checks for prospective employees of public and private schools. Under Act 114 of 2006, ALL prospective school employees, school contractors and student teachers are to use the Pennsylvania Department of Education system. This includes but is not limited to: Teachers, School Administrators, Substitute Teachers, Teaching Assistants, PIAA Sports Officials, School Bus Drivers, and Student Teachers. For more information regarding Act 114, and background check requirements for public schools, private schools and student teachers go to the Pennsylvania Department of Education website or email the Pennsylvania Department of Education.
Employees or volunteers are required to pay for fingerprinting at the time of service. If an employer is paying, an authorization code must be provided; otherwise the employee or volunteer will be required to pay out of pocket. If an employer wishes to set up a payment agreement with IDEMIA/IdentoGo/Morphotrust, please scroll down to the end of the page titled, “IDEMIA Payment Option” for more information.
If you are an organization or agency accessing this site to inquire about remaining or becoming a Commonwealth affiliate fingerprinting site, or questions surrounding equipment, please note the following important information:
If you would like your location to remain a Commonwealth affiliated fingerprinting site or become a fingerprint site, please visit www.identogo.com/partners.
IDEMIA Payment Option - No Charge Authorization Code (NCAC)
IDEMIA offers employers the option to pay for services using a No Charge Authorization Code (NCAC) which is backed by a credit card provided during the account setup. To use this method for payment, the employer must complete and submit the IDEMIA NCAC Agreement which will be available on the IDEMIA website. The account must be established prior to sending applicants to the fingerprint site.
If you have additional questions, please contact IDEMIA by phone, toll free at (844) 321-2101.
Who needs child abuse clearances?
Types of clearances
Pennsylvania Child Abuse
Pennsylvania State Police
Federal Bureau of Investigation